Microsoft Project Online Software Review: Overview – Features – Pricing

Overview Presentation

Microsoft Project Online is a project and portfolio management software available via cloud services. It helps users keep track of their projects successfully with tools and features that enable them to streamline how they manage their projects, portfolios, and resources. Project management tools provide templates and scheduling tools. Portfolio management features integrate with Power BI to provide analytics that supports better decision making. Integrated resource management provide information how resources are used and collaborate.

Features, Benefits, Product Strengths

  • Project Management – Project Online has built-in customizable templates that is based on industry best practices. These help users to build plans but not start from scratch. It also has scheduling features like Gantt charts as well as prepopulated pulldown menus that simplify the project planning process. Multiple timelines show all project activities, including tasks and milestones. Other features include out-of-the-box reports that can be shared across the organization and viewed across devices, customizable timelines that represent specific data, native mobile apps, and more. Users can also manage agile projects using visual taskboards that support Scrum, Kanban, and custom workflows.
  • Project Portfolio Management – The project management software also enables users to optimize their portfolio while keeping all involved on the same page. Integrated tools allow them to model different scenarios to determine the best strategic path. Tools like Power BI and Excel provide them insights across their portfolios. Other features include several shareable built-in reports and standardized processes that helps capture and evaluate ideas, build business cases and project charters for management review.
  • Resource Management, Integrated Collaboration, Roadmap, and more – Project Online has integrated tools to manage resource utilization, to identify bottlenecks, forecast resource needs, and many more. The Resource Engagement module allows users to request and lock in resources, so that projects are adequately staffed. Capacity heat maps show how resources are used, and also help managers to identify overused or underused resources. Other features available are analytics that can compare resources across standard data, reports that help users monitor progress, integrated collaboration solutions like Skype that minimizes switching between apps, and integration with other Microsoft products. Roadmap gives a simple, visual way to view status across tasks, projects, portfolios, and programs. Users can see all their current project types in one place, and easily edit and filter only the tasks, milestones, or phases they want to see.



Project Online is available as a cloud-based solution in several paid plans. Project Online Professional is priced at $30 per user per month. It is accessible through desktop client and web browser. It has a fully installed, up-to-date Project desktop application. It also includes project scheduling, project tracking and monitoring, charts, cloud storage, access, and collaboration, and resource assignment. Project Online Premium is $55 per user per month with annual commitment. It includes all the Project Online Professional functionality, with additional features such as demand management, advanced analytics, resource management, and out-of-the box portfolio reports. Project Online Essentials is an add-on module for team members at $7 per user per month with annual commitment. It is available only to customers with either Professional or Premium subscription.

Social Network Presence

Target Market

Project Online is for project managers, team members, and decision makers in businesses of any size that need project and portfolio management software accessible through the Internet. It is ideal for those who subscribe to Office 365 and other Microsoft web applications.

Supported Languages

Supports Arabic, Chinese (Simple, Traditional), Danish, Dutch, English, French, German, Hebrew, Italian, Japanese, Korean, Portuguese (Brazilian), Russian, and Spanish.

Some of their Clients

Clients include Aston Martin, ABANCA, Brookdale Senior Living Solutions, Capita, Devolo, e+CancerCare, Israeli Ministry of Construction and Housing, Medipass, and Pegasus Airlines.



Xiaoye Luo stated that with the help of Microsoft Project Online, they are able to understand the progress of all projects more intuitively and optimize resource utilization. Their agency now has the flexibility to choose the best projects based on their strategic direction and adjust their investment plan accordingly.

Dan Butcher stated that with Project Online, they were able to consolidate all their PM data into one system. This has led the company to efficiency gains, provided greater visibility of project status, and enabled them to really drill into the quality of project management.

Why Project Online

Project Online is for companies with a need for project and portfolio management that fully integrates with other Office products. It comes with Microsoft support, expertise and integration with its other products for a comprehensive and complete business solution. Microsoft Project 2019 is the latest version of Project

Company Info

Project Online is a product of Microsoft, a publicly traded multinational corporation (NASDAQ: MSFT) founded by Bill Gates and Paul Allen in 1975. Its headquarters is in Redmond, WA, USA. It is known for its Windows operating system, Office productivity software and Internet Explorer browser. It has also expanded into hardware products with its Xbox console and Surface tablets. It has made its presence in the Internet with MSN portal, Bing search engine and recently with its Office 365 online suite and SharePoint collaboration application. The company is considered the largest software maker by revenue. Some of its most recent acquisitions are Skype, Yammer and LinkedIn.


Jose Maria Delos Santos

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for and Bridge24. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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